New preview, download and delete button for PDF

We have added some new buttons to certain screens which will allow you to view, download or delete PDF documents more easily than before.

The previous set-up meant that you would have to use the actions button to reach these steps, but now the buttons are right beside the PDF name and are ready to click.

These buttons will be available when you view documents in the following areas:

• Teacher Docs
• Student SEN and Docs
• Settings > AutoDocs

Another nice feature is that when you hit the delete button, a pop up will appear to ask whether you’re sure you want to delete, making sure that documents can’t get deleted by accident.

Restricted input field on exam term reports

Users can now only enter a specific set of relevant characters into the Grade/Mark field in the results entry page.This should cut down on time spent amending incorrect results. These characters are the following:

ABS, NG, F, P, M, D, U

A, B, C, D, E

A1, A2, A3

B1, B2, B3

C1, C2, C3

D1, D2, D3

H1, H2, H3, H4, H5, H6, H7, H8

F1, F2, F3, F4, F5, F6, F7, F8

O1, O2, O3, O4, O5, O6, O7, O8

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Responsibility Disclaimer

This is a very quick update, however we felt it was worth writing a short explanation so that you know exactly what to expect when you encounter this new feature which will be available next week.

As part of our continued efforts to improve the security of our user’s data, we are planning to add a simple reminder to our screens which prompts the user to ensure that any sensitive information which is downloaded or printed from VSware is handled in a secure and appropriate manner. We know that on a busy school day, things like this can sometimes get overlooked so the prompt is there simply to serve as a reminder.

There are two changes to look out for.

1. You will be prompted to accept the responsibility disclaimer when attempting to print student data from the groups tab, the classes tab, the student’s profile, from a student data template or from the teaching group screen. It will require that you accept it’s terms before proceeding.

The responsibility disclaimer will also appear when you are attempting to print teacher data from the groups tab or from teacher data templates in groups. It looks like this:

2. Then, once you have generated this list, you will see that the disclaimer will be automatically added to the the bottom of this page as an extra prompt to keep the file secure.

New option to download TUSLA report in CSV format

To access this, go to the Attendance > TUSLA > Export to CSV

Changed sorting order in Auto Docs, Student Docs, Teacher Docs

In January we made some changes to the way in which notes are displayed. We have now extended this to the Documents. The order of items in the Auto Docs, Student Docs and Teacher Docs screens have now been updated so that the most recent doc shows at the top. This should make it easier to manage these.

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