Enhance your team's skills with our comprehensive admin webinars, tailored to equip staff with the essential knowledge and practical insights needed to utilise VSware effectively. We offer general sessions covering both basic and advanced features, as well as specialised courses focusing on attendance management and behaviour. Additionally, our newly appointed deputy webinar is designed to help those stepping into leadership roles. Running from November to May, these live webinars are led by our expert trainers, with some sessions including opportunities for personalised support or Q&A during group discussions. Please explore the individual details below to discover more about the content, pricing, and format, as these vary across the webinars.
Master the essentials of VSware with this comprehensive webinar designed for school administrators. Covering everything from attendance tracking to managing additional educational needs, this session provides practical tools and insights to streamline your daily tasks. Perfect for staff new to VSware or those looking to refresh their skills.
Format: Live online webinar with group Q&A. No one to one sessions included.
Timing: 9:15 AM – 12:45 PM (Break: 10:45 – 11:00)
Pricing: €120 Ex. VAT per ticket / Please inform support of any ticket cancellations at least 48 hours in advance to avoid fees.
Webinar Content
Attendance (30 min)
- Reading the dashboard for attendance / addressing lates
- Taking attendance
- Entering bulk attendance for a student (e.g., ill, suspended)Creating groups for attendance (e.g., football match, drama group)
General (30 min)
- Entering / Changing household details
- Sending and topping up SMS
- Adding filtering features to class/year
- Printing labels/reports (e.g., student PPS list)
- Saving labels/reports as templates
- Creating label/report templates as shortcuts
Access Rights (20 min)
- Adding a new teacher to VSware – steps involved
- Creating user accounts
- Adding privileges to teachers – year head/tutor vs. standard teacher
PPOD (10 min)
- Syncing and what is being synced
- Entering level for exam year students
Break (15 min)
Q&A – Part 1 (15 min)
Additional Educational Needs (AEN) & Medical (25 min)
- Recording additional educational needs (AEN) details
- Granting rights to AEN teachers/officers to manage student AEN records
- Turning this feature ON/OFF for teachers
- Printing reports for students with AEN or medical information
- Creating additional AEN codes/categories
Assessments (30 min)
- Creating in-house exams and adding fields
- Entering/editing exam results and comments
- Pulling reports on pending teacher results
- Printing student data and exam results
- Creating additional fields (e.g., Attitude, Effort)
Fees (20 min)
- Creating fees and assigning them to year/student/group
- Online payments – requirements
Q&A – Part 2 (15 min)
This advanced webinar focuses on improving attendance tracking, managing academic years, and creating detailed reports and templates. You'll also learn how to handle supervision and substitution tasks, and manage class lists effectively. Ideal for experienced users looking to streamline administrative tasks with advanced features.
Format: Live online webinar with group Q&A. No one to one sessions included.
Timing: 9:15 AM – 12:45 PM (Break: 10:45 – 11:00)
Pricing: €120 Ex. VAT per ticket / Please inform support of any ticket cancellations at least 48 hours in advance to avoid fees.
Webinar Content
Attendance (30 min)- Creating and printing custom letters/reports from templates
- Cleaning up attendance codes
- Using attendance reporting
General (30 min)
- Advanced search, group creation via advanced search
- Searching for past students and their enrollment history
- Preparing for the next academic year (carryovers, admin tasks)
- Entering new students, creating and renaming classes
- Setting up the academic calendar (holidays, training days)
- Bulk entry/Search for locker numbers
- Creating custom groups (e.g., LCVP students, teachers)
- Printing student lists with second addresses/siblings
- Submitting September returns and cleanup
- Renaming subject names
Letter Templates (30 min)
- Creating/uploading letter templates (e.g., Proof of Attendance, Absentee letters)
- Using word variables linked to VSware
- Printing letters for an entire year group
Break (15 min)
Q&A – Part 1 (15 min)
Substitution & Supervision (25 min)
- Reallocating teacher timetables after publishing
- Manually editing timetables (assigning/removing teaching groups, rooms)
- Adding new teaching groups (e.g., Pastoral Care, Tutorial)
Class List Management (30 min)
- Core subject assignment
- Addressing missing option blocks
- Adding students from different years to a teaching group
- Entering levels for classes (e.g., Higher-level Maths)
Book & Supply Hub (20 min)
- Explaining the Book & Supply Hub
- Configuring access for staff and parents
- How to use the Book & Supply Hub
Q&A – Part 2 (15 min)
Delve into exams and assessments management, including bulk data entry and setting up assessment reports. This session covers tools like VS-Mail and Permission Slips, plus advanced access permissions management and resource class setup, giving administrators full control over communication and class organization.
Format: Live online webinar with group Q&A. No one to one sessions included.
Timing: 9:15 AM – 12:45 PM (Break: 10:45 – 11:00)
Pricing: €120 Ex. VAT per ticket / Please inform support of any ticket cancellations at least 48 hours in advance to avoid fees.
Webinar Content
Exams/Assessments (35 min)- Bulk entering state exam numbers and results
- Using assessment reporting
- Setting up target grades and class assessments for teachers
- CBA creation and uploading results to PPOD
VS-Mail (20 min)
- Explaining and configuring VS-Mail
- Using VS Mail for teachers, secretaries, principals, parents
- Setting up templates and attendance submission requests
Permission Slips (PS) (20 min)
- Explaining and configuring PS
- Using PS for different roles (e.g., teachers, secretaries, parents)
- Setting up PS templates
Break (15 min)
Q&A – Part 1 (15 min)
Access Rights (20 min)
- Generating and managing parental/student access
- Reissuing forgotten usernames
- Viewing a parent’s app profile
Resource Classes (40 min)
- Setting up and managing resource classes
- Addressing student removal from individual lessons
- Excluding resource class results from exams
Editing a Teacher's Timetable (20 min)
- Removing rooms or swapping classes in teacher timetables
- Adding a co-teacher to timetables
Q&A – Part 2 (15 min)
Learn best practices for managing attendance and behaviour records efficiently. This webinar covers creating reports, setting up resource classes, and optimising behaviour management tools. Perfect for staff responsible for day-to-day attendance and behavior oversight.
Format: Live online webinar with 30 minute one to one sessions in the afternoon.
Timing: 9:15 AM – 12:00 PM (Break: 10:45 – 11:00)
One to One Sessions: 12:25 PM – 5:00 PM (30 min per attendee). You can select your preferred slot after you book your ticket via eventbrite.
Pricing: €140 Ex. VAT per ticket / Please inform support of any ticket cancellations at least 48 hours in advance to avoid fees.
Webinar Content
Attendance Overview (30 min)
- Tulsa codes, bell times, signing students out
- Absence notifications and managing requests via Parent App
- Assigning teacher rights for attendance
- Best practices for managing long-term absences
Resource Classes (20 min)
- Setting up and populating resource classes
Attendance Reporting (40 min)
- Creating/printing custom letters and reports
- Reading the student attendance screen
- Using attendance reporting
Break (15 min)
Class List Management (30 min)
- Setting up rotations (e.g., 1st-year tasters, TY modules)
- Turning off meetings for specific attendance
Behaviour (30 min)
- Best practices for behaviour management
- Setting up behaviour escalation functions
- Adding access rights for year heads/tutors
- Using behaviour reporting
This comprehensive webinar is tailored for newly appointed or aspiring deputy principals, offering essential training in administrative tasks such as access rights management, substitution duties, and handling day-to-day operations. By the end of this session, you’ll be equipped with the practical skills needed to excel in your new role and manage your school’s administration effectively. Perfect for those stepping into a leadership role or looking to sharpen their expertise in school management.
Format: Live online webinar with 30 minute one to one sessions in the afternoon.
Timing: 9:15 AM – 12:00 PM (Break: 10:35 – 10:50)
One to One Sessions: 12:25 PM – 5:00 PM (30 min per attendee). You can select your preferred slot after you book your ticket via eventbrite.
Pricing: €140 Ex. VAT per ticket / Please inform support of any ticket cancellations at least 48 hours in advance to avoid fees.
Webinar Content
General Overview of VSware
Substitution & Supervision (30 min)
- Reallocating teacher timetables
- Manually editing timetables
- Adding new groups (e.g., Pastoral Care, Tutorial)
- On Call Admin overview
Access Rights (20 min)
- Adding new teachers and creating accounts
- Assigning permissions for different roles
September Returns
- Key cleanups and data entries
Assessment Management (30 min)
- Reports on missing teacher entries
- Creating in-house exams, adding fields
- Viewing student assessment results/data
- CBA creation and results upload to PPOD
Break (15 min)
Attendance Management (30 min)
- Attendance reports and pending teacher submissions
- Creating and cleaning attendance codes
- Using the attendance reporting section
- Resource classes: setup and population
Behaviour Management (20 min)
- Best practices and behaviour escalation setup
- Assigning rights to tutors/year heads
- Using behaviour reporting
Our timetable training webinars are designed to equip both new and experienced timetablers with the essential skills for effective scheduling in schools. Covering topics like inputting student preferences, constructing timetable grids, and managing teacher availability, these sessions provide a comprehensive understanding of the timetabling process. We recommend attending both Part 1 and Part 2 for a complete overview, especially for those new to the role. For seasoned timetablers, our refresher courses offer valuable updates on the latest VSware features and best practices, helping to streamline your school's scheduling.
Designed for new timetablers, this session covers the essentials of inputting student preferences, creating option blocks, and preparing your timetable grid. Best paired with Day 2 if you're new to timetabling, but not required.
Student Options:
- Inputting student preferences
- Configuring preferences
- Analysing preferences
- Generating option blocks
Timetable Preparation:
- Creating a timetable grid
- Configuring teacher unavailability
- Adding teachers to subject pools
- Setting up the school curriculum
A continuation from Day 1, focusing on advanced timetable construction techniques, including feasibility testing, adding restrictions, and manual adjustments. Ideal to take with Day 1 for a complete understanding if you're new to timetabling.
Timetable Construction:
- Detailed curriculum layouts
- Importing option blocks
- Feasibility testing
- Adding restrictions
- Suggested swaps
- Automatic and manual construction
- Making manual changes
- Viewing timetables
A refresher course designed for experienced timetablers who have already gone through the basics, focusing on advanced features and techniques for refining your timetable.
Key Topics Covered:
- Creating a timetable grid
- Configuring teacher unavailability
- Setting teacher workloads (blocking out unavailable time)
- Adding teachers to subject pools
- Working through the CLASS DATA screen
- Creating a base class
- Creating a block structure
- Modifying subject assignments (core to block)
- Assigning/modifying teachers and team teachers
- Setting the number of lessons and scheduling (spread)
- Specifying required rooms
Advanced Features:
- Importing option blocks
- Adding meetings to timetabling
- Stacking lessons (stacked blocks)
- Setting up rotations (e.g., TY short course, 1st-year tasters)
- Feasibility testing
- Teacher statistics and team clashes
- Room pooling, room allocation, and demands
- Adding restrictions
- Automatic and manual construction (fixing lessons on the grid)
- Making manual changes and viewing timetables
This session is designed specifically for Further Education Colleges or schools with a majority of FE courses. Understanding the distinct challenges FE schools face, this course helps you optimise your timetable using VSware efficiently.
Please Note: VSware's live timetable webinars will not commence until January 2025. Please keep an eye on this page for updates and for when tickets become available for booking.
Enhance your understanding of VSware with our Customised Training and Consultancy services. Designed specifically for your unique requirements, our expert trainers offer one-on-one online sessions that provide tailored guidance and insights. We cover a comprehensive range of topics to ensure you and your team can fully leverage the capabilities of VSware in your educational environment.
With our Administration Training, we provide training that can be customised to address the specific challenges and needs of your administrative team. Whether you're looking for foundational skills or advanced techniques, we can adapt our training sessions to focus on the areas that will most benefit your staff.
In our Timetable Training sessions, we focus on building your knowledge and skills with the VSware timetable system. These sessions cover the basics for those new to the platform, and for more advanced users, we can dive into deeper topics that enhance your understanding. While this training does not include specific consultancy or file guidance, our aim is to provide you with a solid foundation and the confidence to manage your timetable effectively.
In our Timetable Consultancy sessions, we provide hands-on support tailored to your specific needs. Our consultants work closely with you, offering practical guidance and solutions for your timetable challenges. Whether you're facing a specific issue or need assistance to complete your timetable independently, we focus on equipping you with the tools and knowledge to manage your timetable effectively.
For schools seeking comprehensive assistance with their timetable management, we offer a Timetable Outsourcing service. This service involves our experienced timetable consultants taking charge of the timetable creation process on your behalf, while still ensuring your active involvement throughout the process.
Our consultants will dedicate a minimum of three full days (9 AM - 3 PM) to work collaboratively with your team, focusing on completing your school's timetable efficiently and effectively.
Please be aware that demand for this service can be high and availability is limited. To ensure you secure your spot for next year, we recommend planning and booking ahead if you are interested in this tailored support.
The VSware Spotlight Sessions offer valuable insights into key features of the VSware ecosystem. These sessions are free, but registration is required in advance via Eventbrite. Keep an eye on this page for announcements about upcoming sessions, and note that they differ from our comprehensive VSware Webinar Series, which provides more in-depth learning opportunities.
Join us for our upcoming Spotlight Session, a free live webinar dedicated to Permission Slips—a seamless solution for securing parental consent for school activities. Learn how to eliminate lost paperwork by easily sending electronic forms to parents, who can quickly approve or decline requests through the app. This feature enhances communication between parents and the school while simplifying the task delegation process for staff.
Join us for our upcoming Spotlight Session, a free live webinar focused on the Book and Supply Hub—your go-to resource for managing books and school supplies within your school. Discover how to effortlessly track books by uploading details, creating lists, and marking items as handed over. This flexible tool is designed to accommodate various book rental approaches while also tracking other supplies like stationery packs and workbooks. Don’t miss out on this opportunity to learn how to streamline your school's resource management.
