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VSware 2020 training schedule

We are continuing our usual Administration training this year. We have adapted to the current situation, so the format is different than previous years.

All training will be held online via Google Hangouts. Upon booking a ticket via our booking platform Eventbrite, each attendee will receive an email with instructions on how to join the video call. Each training day will begin with either a 2 hour 45 minute or 3hour 30 minute group webinar, depending on the course you are attending. Then in the afternoon, each attendee will be given a 20 minute one to one session with our trainer. This time can be used to discuss your school’s specific needs related to the topics raised during the webinar and get expert advice from our trainer. 

All online training events cost €140 ex VAT (€169.40 inc. VAT) per attendee per day. When booking tickets through eventbrite, tickets are listed as ‘free’, however your school will be invoiced directly after you attend the event. Cancellations should be made 48 hours in advance to avoid charges.

Courses and dates in 2020:

VSware Administration (Standard)

 VSware Administration (Advanced)

Attendance & Behaviour Management

Newly Appointed Deputy

Click into the different courses below to expand and view the course content.   

VSware Administration (Standard)

Attendance

Reading the dashboard for attendance

Taking attendance

Entering bulk attendance for a student (e.g. ill, suspended etc.)

Creating groups for attendance (e.g. Match, Drama panel etc.)

General

Entering / Changing Household details

Sending, topping up SMS

How to add filtering feature to class /year

Printing – Labels / reports (e.g list of students PPS)

Saving labels / reports as templates

How to create label/report templates as shortcuts

Access Rights

Adding a new teachers to VSWARE – steps involved

Creating users accounts

Adding privileges to teachers – what a year head /tutor should have access to

compared to a standard teacher

BREAK: 15 minutes

Special Educational Needs & Medical

How to enter diagnosed special educational needs to a particular student

Giving rights to SEN Teacher /officer to be able to add diagnosed condition / notes to

a student.

How to turn ON/OFF this feature for teachers.

How to print report for all students with SEN diagnosis or a particular diagnosis.

How to print report for all students with medical details

Create additional SEN codes/categories

Assessments

In-house Exams:

Creating in-house Exams, adding additional fields

Entering in-house exam results and entering/editing comments (Teacher, Tutor, Year

head)

Pulling report on what teachers has still to enter results

Printing student data, printing exam results

Creating additional fields (e.g. Attitude, Effort etc.)

CBA:

Creating CBA,

How a teacher inputs results,

How to upload CBA results to PPOD.

PPOD

Syncing and what is being synced

Where to best enter level for exam year students

Fees

How to create fees and assign to a year/ student/ group

Online payments – what is required?

Timing of course: 

The time slots are broken down as follows:

Session – 9:15 – 12:00 (break from 10:35-10:50 )

Attendee 1: 12.15 – 12.35

Attendee 2: 12.40 – 13:00

Attendee 3: 13.05 – 13:25

Attendee 4: 13:30 – 13:50

Attendee 5: 13: 55 – 14:15

Attendee 6: 14:20 – 14:40

Attendee 7: 14:45 – 15:05

Attendee 8: 15:10 – 15;30

Attendee 9: 15:35 – 15:55

Attendee 10: 16:00 – 16:20

Attendee 11: 16:25 – 16:45

VSware Administration (Advanced)

Attendance

Creating and printing custom letters/reports from word templates

Creating and cleaning up attendance codes

Attendance for Resource and Learning Support Students

Using Attendance reporting section

General

Advanced search overview, creating groups via advanced search etc

Searching for past students and their enrolment history

Getting your school ready for next academic year, what will be carried forward and

what administrators have to do in August /September

Entering new students

Creating and renaming classes

Setting up your school academic Calendar,- entering holidays, in-house training days

etc

Bulk enter /Search Locker numbers per class, per student

Creating Custom Groups – e.g. LCVP Students only , Teachers only (less SNA,

Admin etc. ) All students less PLC’s etc.

Printing list of all students with 2nd address, siblings.

September returns submission – what needs to be cleaned up and entered.

Renaming subject names

Access rights

Generating parental access – What is involved

Parental /student access overview

How to create a list of parents Usernames

How best to re-issue a forgotten username to a parent

BREAK: 15

Exams

Bulk enter state Exam numbers per class (e.g. LC & JC Results)

How to State Exam Results per class

Using Assessment reporting section

 

Letter Templates

How to create a letter template and upload to your system (e.g. Proof of attendance

letter, Absentee letter etc.)

How to use word variables linked to VSware

How to print a letter for a complete year group (e.g. issue an introduction letter to all

1st years etc.)

 

Substitution & Supervision

How best to address /reallocate a teacher’s timetable once constructed and

published

Manually editing teacher timetables – assigning S&S offerings, removing /adding

teaching groups

Adding new teaching groups and rooms – Pastoral Care, Tutorial etc

 

Class List Management

Where core subjects are assigned and can be found

Explain why option blocks are not visible

Adding students from multiple years to a teaching group. – e.g. Agricultural Science

5th & 6th years assigned to 6th years teachers’ timetable

How to enter a level to a class – e.g. Higher level Math class.

Timing of course: 

The time slots are broken down as follows:

Webinar – 9:15 – 12:45 (break from 10:35-10:50 )

Attendee 1: 13:00 – 13:20

Attendee 2: 13:25 – 13:45

Attendee 3: 13.50 – 14:10

Attendee 4: 14:15 – 14:35

Attendee 5: 14:40 – 15:00

Attendee 6: 15:05 – 15:25

Attendee 7: 15:30 – 15:50

Attendee 8: 15:55 – 16:15

Attendee 9: 16:20 – 16:40

Attendee 10: 16:45 – 17:05

Attendance and Behaviour Management

Course content covered during the morning webinar

This course is dedicated to attendance and Behaviour and looks into all aspects of managing attendance and Behaviour on VSware.  This includes, but is not limited to the following areas:

Tulsa codes

Bell times

Signing students out of school

Assigning rights (roles) to teachers

Best practice to address students out long term

Addressing attendance for internal exams

Movement of students within the school environment:

E.g. Internal suspension / Toilet breaks / Learning Support (removing a student from

just a lesson) / Career Guidance visit / Counsellor visit / Late to class

Class List Management

Setting Up / Enabling Rotations e.g. 1 st years tasters , TY modules etc.

Turning off meetings for attendance not to be taken – e.g. YH / Management

Behaviour

Best practice for using and setting up behaviours feature

Setting up behaviour Escalation function.

Adding appropriate access rights to year head / tutors etc.

Using behaviour reporting section

Timing of course: 

The time slots are broken down as follows:

Session – 9:15 – 12:00 (break from 10:35-10:50 )

Attendee 1: 12.15 – 12.35

Attendee 2: 12.40 – 13:00

Attendee 3: 13.05 – 13:25

Attendee 4: 13:30 – 13:50

Attendee 5: 13: 55 – 14:15

Attendee 6: 14:20 – 14:40

Attendee 7: 14:45 – 15:05

Attendee 8: 15:10 – 15;30

Attendee 9: 15:35 – 15:55

Attendee 10: 16:00 – 16:20

Attendee 11: 16:25 – 16:45

Newly Appointed Deputy Principal Training

Course content covered during the morning webinar

General overview of VSware

Substitution & Supervision

How best to address /reallocate a teacher’s timetable once constructed and

published

Manually editing teacher timetables – assigning S&S offerings, removing /adding

teaching groups

Adding new teaching groups and rooms – Pastoral Care, Tutorial etc

Access Rights

Adding a new teachers to VSWARE – steps involved

Creating users accounts

Adding privileges to teachers – what a year head /tutor should have access to

compared to a standard teacher

September Returns

Assessment management

Pulling report on what teachers has still to enter results

In-house Exams:

Creating in-house Exams, adding additional fields

Pulling report on what teachers has still to enter results

Viewing student assessment results/ data

CBA

Creating CBA,

How to upload CBA results to PPOD

Attendance management: 30

What teachers have yet to take attendance reports

Creating and printing custom letters/reports from word templates

Creating and cleaning up attendance codes

Attendance for Resource and Learning Support Students

Using Attendance reporting section

Behaviour management

Best practice for using and setting up behaviours feature

Setting up behaviour Escalation function.

Adding appropriate access rights to year head / tutors etc.

Using behaviour reporting section

Timetabling will be touched on; however it is not possible to go into this area in depth

in the time given.