Support: (01)5549628 | Sales: (01)9015522 support@vsware.ie

Realtime Dashboard

The VSware realtime dashboard helps school management and administration monitor important school data as it happens in realtime throughout the school.  Such widgets include AM/PM attendance, behaviour, activity stream, overdue roll calls, and absent students without leave.  Teachers will receive their timetabled classes for the day on their dashboard, including messages from management and administration, plus updates on S&S for the day ahead.
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Attendance

VSware tracks a student’s main roll call attendance, and lesson-by-lesson attendance.  This enables schools to track the impact a student’s attendance is having on individual subjects.  Trends can be identified against individual students, a class group, or an entire year.  Track late’s and absences in a graphical user friendly manor.

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Assessment

VSware is designed to make the capturing and analysis of assessment results a seamless experience.  As VSware is optimised for mobile devices and can be accessed from anywhere, already 50% of teachers using VSware enter their results from mobile devices both in school and outside of school.  Form tutors, principals, and year heads can follow simple processes to enter comments.   Term reports for parents can be printed in bulk using already familiar technologies such as Microsoft Word.
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Assessment Analysis

Track and identify trends in results with VSware’s cross tab analysis reports.  Filter on SEN students, calculate mock CAO points, and monitor overall student progress – just some of the useful time saving reporting tools available in VSware.  Everything can be simply exported to PDF or Excel for further analysis and augmentation.

 

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Behaviour

Schools can configure a set of positive and negative behaviour incidents, each with it’s own positive or negative score and unique badge icon.  Set all students with a certain starting score each term (E.g. 100 points) and allow teachers to assign behaviour incidents throughout the term as required.  Perhaps integrate existing awards programmes into the score tracking, or detention procedures.  Parents can be granted access to this data if a school wishes to do so.
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Supervision and Substitution

With increasing complexity in the area of supervision and substitution, VSware enables schools to input an on-call roster to teacher timetables.  S&S can be allocated evenly via VSware based on a teacher’s on-call roster, taking into consideration their total S&S for any given week and year to date.  Once S&S has been allocated, teacher’s in VSware will receive a notification on their dashboard and timetable, resulting in a reduced need to print S&S notices in staff rooms.
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Timetabling

VSware comes packed with timetabling features such as automatic scheduling, student elective options generation tools, auto rooming, and many more.  Of course schools can manually manipulate the timetables in addition to using our automatic tools.  All year, class, teacher, student, and room timetables are available at your finger tips in a digital format with an array of popular printing tools.
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Student Profiles

VSware enables schools to store an huge array of data against a student profile.  In addition to the standard DES required data, schools can store all household information, parental contacts, SEN details, medical notes, timetable data, term reports, documents (no limit to our doc storage!), and much much more.  Don’t worry we import all historic student of past pupils during the migration process.
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SMS

While other platforms require schools to integrate with 3rd party SMS providers, VSware provides a fully integrated SMS module with no yearly licence fees.  Simply pay per SMS sent, and track all sent messages from our detailed analysis page.  Quickly send daily SMS’ to all absent students, football teams, after school study groups, the list goes on.  No need to sync contact details with a 3rd party when you use VSware SMS.

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Online Payment Collection

VSware provides a full suite of online payment collection tools.  No need to integrate with a 3rd party provider.  This will save further costs and improve the overall experience for both schools and importantly parents.  Assign fees to students and alter parents via email and SMS.  Once parents login they can pay for one of all fees and print receipts.  Not only that but parents can also view attendance and assessment data if a school allows it.  This additional data will drive parents to the parental login more frequently, and as a result increase the number of online payments made.
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Responsive Mobile Design

Utilising the latest in cloud technology and design practices, VSware offers a fully responsive experience.  What does that mean?  It means as a school you don’t need to worry of your school administration package will work across all browsers and more importantly mobile devices.  VSware is smart enough to understand what type of device a user is logging in on, and adapt itself accordingly making sure the user has the best experience possible be it on a mobile phone or a 30″ monitor.  We cater for all shapes and sizes straight out of the box.
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iPhone App

VSware provides an iPhone app dedicated to attendance and behaviour.  Overtime with app will grow in features, however feedback suggest teachers want a simple to use attendance app enabling them to take attendance of an entire class in seconds without the need to wait for a PC to turn on.  Great to outdoor attendance roll calls, and attendance on the go.  VSware also offers a unique feature for taking photos of students directly from the app which can be uploaded to the student’s VSware profile instantly.  All at no extra cost.  Free to download.
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iPad App

VSware provides an iPad app dedicated to attendance and behaviour, almost identical to it’s iPhone counterpart.  Overtime with app will grow in features, however feedback suggest teachers want a simple to use attendance app enabling them to take attendance of an entire class in seconds without the need to wait for a PC to turn on.  VSware also offers a unique feature for taking photos of students directly from the app which can be uploaded to the student’s VSware profile instantly.  All at no extra cost.  Free to download.
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Room Booking

Already spending €1,000’s a year on 3rd party room booking software?  No need.  VSware now offers a free room booking tool that links up with school room timetables to identify which rooms are free and when.  Teachers can book rooms and view bookings for any given date.  Just another one of many cost and time saving features VSware has launched in the past few months.
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Parental Access

At no extra cost, schools can provide VSware login details to parents.  Data parents can access is determined by schools.  Such data can include term reports, attendance, timetables, and of course the ability to pay for school items online via our integrated parent pay feature.  Parents with multiple children in the school will see a unique profile for each of the children under one login account.
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Student Access

Schools can provide VSware login details to students.  Data students can access is determined by schools.  Such data can include term reports, attendance, and timetables. Future features include the ability to submit homework and class material via the student login.  With the increased adoption of one-to-one mobile devices in schools, VSware can provide a proven method of adopting the latest in digital technology within the classroom.
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September Returns

VSware is certified to generated September Returns for schools.  A simple Sept. Returns tool helps schools identify gaps in data and provides an easy method of generating each of the required files.  Save hours by joining VSware and utilising our innovative time saving tools.
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P-POD Compatible

VSware requires schools to input their P-POD username and password.  Once successfully entered a single ‘synchronise’ button will appear.  One click later, and all your P-POD data will be seamlessly integrated into VSware without the worry of losing or overriding any data.  VSware also provides screens to identify any differences in data stored on VSware versus P-POD.
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Reporting (Incl. NEWB)

VSware provides an array of reporting tools, helping schools to analyse and track data.  All data can be exported to Excel for further analysis.  One such report which VSware schools get great value from is our NEWB report.  Remember, generating reports in VSware is not limited to your office.  Reports can be generated on the go on iPads, iPhones, Android devices, and any mobile device with a modern browser.  Just another step towards future proofing Irish schools.
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Letter Templates

Create reusable Microsoft Word based letter templates.  These can be stored within VSware and when downloaded against a student’s account, will populate the letter automatically with all required student data.  E.g. suspension letters, attendance letters, etc.
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Flexible Printing

Almost all data can be exported into Execel, PDF, and Microsoft Word.  In addition to this, data can be printed for 1 household at a time (avoid duplicate letters being printed for a group of sisters/brothers) or indeed you can include second households for student with multiple home addresses.

 

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Custom Mailing Labels

Every school has a preferred mailing label configuration and printing preference.  To cater for all these varying needs VSware offers an innovative mailing label customisation tool.  Simply configure the required dimensions of your labels and review a preview of the labels as you configure them.  Save as many mailing label templates as you wish.
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The best way to learn how VSware can make a difference to your school is to see it first-hand.
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