VSware 2018 training schedule

Welcome to the VSware 2018 training schedule.
All training events cost €200 ex VAT (€246 inc. VAT) per attendee per day. Your school will be invoiced directly. Cancellations should be made 48 hours in advance to avoid charges.

Admin Training

VSware Admin Course

Throughout this year we are running a 2-day Admin course covering all administration aspects of VSware. This course is similar to last year’s 2-day Certification Course with revised content so you do not need to attend this if you attended the Certification Course.

VSware Admin Course (Day 1)

General 

Entering / Changing Household details

Sending, topping up SMS

How to add filtering feature to class /year

 

Attendance

Taking attendance.

Entering bulk attendance for a student (e.g. ill, suspended etc.)

Creating groups for attendance (e.g. Match, Drama panel etc.)

 

Access Rights

Creating users accounts and resetting passwords

Adding privileges to teachers – what a year head /tutor should have over a non-posted teacher

 

Exams

Creating Exams, adding additional fields

Entering exam results and entering/editing comments (Teacher, Tutor, Year head)

Printing student data, printing exam results

Creating additional fields (e.g. Attitude, Effort etc.)

 

SEN / Medical

How to enter diagnosed special educational needs to a particular student

Giving rights to SEN Teacher /officer to be able to add diagnosed condition / notes to a student.

How to turn ON/OFF this feature for teachers.

How to print report for all students with a SEN, or search for a specific SEN.

How to print report for all students with medical details

Create additional SEN codes/categories

 

PPOD 

Syncing and what is being synced

Where to best enter level for exam year students

 

Fees

How to create fees and assign to a year/ student/ group

Online payments – what is required

VSware Admin Course (Day 2 )

Attendance

Creating and printing custom letters/reports from word templates

Creating and cleaning up attendance codes

Attendance for Resource and Learning Support Students

Using Attendance reporting section

Steps to take to allow for provision of evening study attendance

 

Exams

Bulk enter state Exam numbers per class (e.g. LC & JC Results)

Using Assessment reporting section

 

Letter Templates

How to create a letter template and upload to your system (e.g. Proof of attendance letter, Absentee letter etc.)

How to use word variables linked to VSware

How to print a letter for a complete year group (e.g. issue an introduction letter to all 1st years etc.)

 

General

Advanced search overview, creating groups via advanced search etc.

Searching for past students and their enrolment history

Getting your school ready for next academic year, what will be carried forward and what administrators have to do in August /September

Entering new students

Creating and renaming classes

Entering /assigning QQI codes to PLC classes

Setting up your school academic Calendar, – entering holidays, in-house training days etc

Bulk enter /Search Locker numbers per class, per student

Creating SMS Groups – e.g. bus drivers, coaches etc

Creating Customised Groups – e.g. LCVP Students only, Teachers only (less SNA, Admin etc. ) All students less PLC’s etc.

September returns submission – what needs to be cleaned up and entered.

 

Access rights

Generating parental access – What is involved

Parental /student access overview

How to create a list of parents Usernames and Passwords

How best to re-issue a forgotten username and password to a parent

 

Behaviour

Best practice for using and setting up behaviours feature

Using behaviour reporting section

 

Substitution & Supervision

How best to address /re-allocate a teacher’s timetable once constructed and published

Manually editing teacher timetables – assigning S&S offerings, removing /adding teaching groups

Adding new teaching groups and rooms – Pastoral Care, Tutorial etc

Renaming subject names e.g. Fishing to Motoring (TY year), Irish to Gaeilge

 

Class List Management

Where core subjects are assigned and can be found

Explain why option block are not visible – Irish block with exemption class added

Adding students from different years to a teaching group. – e.g. AgScience 5th and 6th years assigned to 6th years teachers timetable

Admin Refresher Course

New for 2018 is our Admin Refresher Course. This will cover VSware administration essentials with the option to attend days with a focus on either Attendance or Term reports & Letter Templates. This course is useful for those who want to recap on the basics of administration in VSware.

VSware Admin Refresher + Attendance

General

Overview of the dashboard and its fields (absent without leave etc.)

How to create SMS template (e.g. Absent, Parent teacher meeting, staff meeting etc.)

How to add filtering feature to class /year

 

Attendance

Changing a student from absent to late on the dashboard

Entering bulk attendance for a student (e.g. ill, suspended etc.)

 

Printing

Printing labels – (e.g. student labels, family labels, sibling labels etc.)

Printing base class list (1 Ash etc.)

Create labels and list as templates and add that template as a shortcut (so it won’t need to be created again)

Printing teaching group list (e.g. Ms. Burkes 1st year Home Economics etc.)

Print timetable for a particular room (e.g. Computer room etc.)

Print student / teacher timetable)

 

Access Rights

Adding a new teacher to your system

Removing a teacher from your system

Creating users accounts and resetting passwords

Adding privileges to teachers – what a year head /tutor should have over a non-posted teacher

 

Exams

Creating Exams

Printing exam results

 

PPOD

Syncing and what is being synced

Where incoming students for next academic year can be seen

Student Household details

Changing parent phone numbers

Adding second address for a parent (where to add if you do not want it printed for correspondence etc.)

 

Attendance

Taking attendance – As a teacher (how they take their own attendance, how to take another teachers attendance (if not part of S&S)

How a teacher prints their teaching group attendance for the year (e.g. 1Eng A from Sept to Dec)

How to print a list of teachers for the week who have not taken attendance

Entering bulk attendance for a student (e.g. ill, suspended etc.)

Creating groups for attendance (e.g. Match, Drama panel etc.)

Creating and cleaning up attendance codes

Using Attendance reporting section

VSware Admin Refresher + Term Reports & Letter Templates

General

Overview of the dashboard and its fields (absent without leave etc.)

How to create SMS template (e.g. Absent, Parent teacher meeting, staff meeting etc.)

How to add filtering feature to class /year

 

Attendance

Changing a student from absent to late on the dashboard

Entering bulk attendance for a student (e.g. ill, suspended etc.)

 

Printing

Printing labels – (e.g. student labels, family labels, sibling labels etc.)

Printing base class list (1 Ash etc.)

Create labels and list as templates and add that template as a shortcut (so it won’t need to be created again)

Printing teaching group list (e.g. Ms. Burkes 1st year Home Economics etc.)

Print timetable for a particular room (e.g. Computer room etc.)

Print student / teacher timetable)

 

Access Rights

Adding a new teacher to your system

Removing a teacher from your system

Creating users accounts and resetting passwords

Adding privileges to teachers – what a year head /tutor should have over a non-posted teacher

 

Exams

Creating Exams

Printing exam results

 

PPOD

Syncing and what is being synced

Where incoming students for next academic year can be seen

Student Household details

Changing parent phone numbers

Adding second address for a parent (where to add if you do not want it printed for correspondence etc.)

 

Term Reports / Letter Templates

How to edit an existing term report template (e.g. add an additional DP’s name, change school crest etc.)

How to create a new term report template (e.g. TY report)

How to add additional variables to a new report template – once field has been created in exam for teachers (e.g. print out results from new Effort field)

How to create a letter template and upload to your system (e.g. Proof of attendance letter, Absentee letter etc.)

How to use word variables linked to VSware

How to print a letter for a complete year group (e.g. issue an introduction letter to all 1st years etc.)

VSware Attendance Management

We are also running a course dedicated to attendance which deep dives into all aspects of managing attendance in VSware.

Attendance Management

Tulsa codes
Creating and cleaning up attendance codes

Bell times -Explain
Signing students out of school
Assigning rights (roles) to teachers
Best practice to address students out long term
Addressing attendance for internal exams
Movement of students within the school environment:
Eg. Internal suspension / Toilet breaks / Learning Support (removing a student from just a lesson) / Career Guidance visit / Counsellor visit / Late to class

Timetable Training

Timetable Training (Day 1)

Timetable Training (Day 1)
Student Options:
  • Inputting student preferences
  • Configuring preferences
  • Analysing preferences
  • Generating option blocks
Timetable Preparation:
  • Creating a Timetable Grid
  • Configuring Teacher unavailability
  • Adding Teachers to Subject Pools
  • Setting up the School Curriculum

Timetable Training (Day 2)

Timetable Training (Day 2)
  • Detailed Curriculum Layouts
  • Importing Option Blocks
  • Feasibility Testing
  • Adding Restrictions
  • Suggested Swaps
  • General Timetable Construction – Automatic and Manual
  • Making Manual Changes
  • Viewing Timetables

Timetable Refresher

Timetable Refresher
  • To register for this Refresher course, you must have have attended Day 1 & Day 2 training and also completed a timetable using VSware in some previous year.  This is most important as this course will move at a fast pace in the knowledge that the attendees are already familiar with timetabling in VSware.
    This course will re-familiarise you with all of the screens and features from the 2017/2018 school year timetable software and will introduce you to new features that have since been added to our timetabling software.  New features were added based on feedback from schools.