VSware 2017 training schedule

New for the 2017 is a dedicated full day Attendance Management course, which deep dives into all aspects of managing attendance on VSware.

All training events cost €200 ex VAT (€246 inc. VAT) per attendee per day. Your school will be invoiced directly.  Cancellations must be made 48 hours in advance to prevent being charged.

Timetable Training (Day 1)

Course content

Student Options:
Inputting student preferences
Configuring preferences
Analysing preferences
Generating option blocks
Timetable Preparation:
Creating a Timetable Grid
Configuring Teacher unavailability
Adding Teachers to Subject Pools
Setting up the School Curriculum

Timetable Training (Day 2)

Course content

Timetable Construction
Detailed Curriculum Layouts.
Importing Option Blocks.
Feasibility Testing.
Adding Restrictions.
Suggested Swaps.
Automatic and Manual Construction
Making Manual Changes.
Viewing Timetables

Timetable Refresher

Course content

This course will re-familiarise you with all of the screens and features from VSware timetabling software.

To register for this Refresher course, you must have have previously attended Day 1 & Day 2 training and also completed a timetable in VSware for the 2015/2016 school year.

This is most important as this course will move at a fast pace in the knowledge that the attendees are already familiar with timetabling in VSware.

VSware Certification (Day 1)

Course content

Taking attendance
Creating and cleaning up attendance codes
Attendance for Resource and Learning Support Students
Study Hall environment attendance

Creating Exams, adding additional fields
Entering exam results and entering/editing comments(Teacher, Tutor, Year head)
Printing student data, printing exam results
Creating quick links

Entering/editing medical, SEN, Household Etc
Sending, topping up SMS, Linking siblings
How to add filtering feature to class /year
Advanced search overview, creating groups via advanced search etc

Access Rights
Creating users accounts and resetting passwords
Adding privileges to teachers – what a year head /tutor should have over a non posted teacher

Syncing and what is being synced
Where to best enter level for exam year students

How best to address family tier payments
Online payments

VSware Certification (Day 2)

Course content

Creating and printing custom letters/reports from word templates
Using Attendance reporting section
Steps to take to allow for provision of evening study attendance

Creating new Grade sets
Bulk enter state Exam numbers per class
Using Assessment reporting section

Getting your school ready for next academic year, what will be carried forward and what administrators have to do in August /September
Entering new students, generating / printing welcome letter etc
Creating and renaming classes
Entering /assigning QQI codes to PLC classes
Setting up your school academic Calendar,- entering holidays, in-house training days etc
Create additional SEN codes/categories
Bulk enter /Search Locker numbers per class, per student
Creating SMS Groups – e.g. bus drivers, coaches etc
Creating Customised Groups – e.g. LCVP Students only , Teachers only (less SNA, Admin etc. ) All students less PLC’s etc.
September returns submission – what needs to be cleaned up and entered.

Access rights
Generating parental / student access
Parental /student access overview

Best practice for using and setting up behaviours feature
Using behaviour reporting section

Substitution & Supervision
How best to address /re-allocate a teachers timetable once constructed and published
Manually editing teacher timetables – assigning S&S offerings, removing /adding teaching groups
Adding new teaching groups and rooms – Pastoral Care, Tutorial etc
Renaming subject names e.g. Fishing to Motoring (TY year), Irish to Gaeilge

Class List Management
Where core subjects are assigned and can be found
Explain why option block are not visible – Irish block with exemption class added
Adding students from different years to a teaching group. – e.g. AgScience 5th and 6th years assigned to 6th years teachers timetable

Attendance Management

Course content

This course is dedicated to attendance, and deep dives into all aspects of managing attendance on VSware.  This includes, but is not limited to, the following areas:

Tulsa codes
Bell times
Signing students out of school
Assigning rights (roles) to teachers
Best practice to address students out long term
Addressing attandance for internal exams
Movement of students within the school environment:
Eg. Internal suspension / Toilet breaks / Learning Support (removing a student from just a lesson) / Career Guidance visit / Counsellor visit / Late to class

Timetable Workshop

Course content

The workshop day will begin with a summary of curriculum layouts & final steps of timetable construction. We will explain some new added features to help you with curriculum analysis and statistical information. The second part of the day will be spent working with schools on their timetables.  Our consultants will be on hand assisting where they can and answering any questions you might have.